out4 · help center · venues
The venue booking workflow.
Out4 auto-generates a booking sheet for every claimed venue — a PDF a touring artist or promoter can hand to their tour manager. The Book button on your public page links straight to it, plus a booking email if you provide one.
Updated May 16, 2026
Overview
One link, three artifacts.
When a booker taps Book on your public page, they get three things in one place: your booking email, your booking sheet PDF, and a structured form that pre-fills the email.
The three artifacts are designed to fit how booking actually happens — a tour manager wants to grab a PDF for the binder, an artist wants a one-click email, and an agency wants a structured form so their pitch is consistent across venues.
All three pull from the same set of fields you fill in once in the venue Studio. Update load-in notes, and they update in the PDF, the form, and the email template at the same time.
The sheet
What's in the auto-generated PDF.
The booking sheet lives at /v/<slug>/booking/pdf. Open it to see the current state; share the URL or print to PDF — it's built for both.
- Header — Venue name, address, capacity, room type (club / theater / DIY space).
- Tech specs — PA, monitor count, microphone count, any rider-relevant gear notes.
- Load-in — Times, door + alley details, parking, soundcheck constraints.
- Contact — Booking email + workflow link from your settings.
- Hospitality — Green room, water/towels, food policy, where the dressing room is.
Tip
Fields
What to fill in (and where it shows up).
Most of these are optional. The more you fill in, the less back-and-forth on the booker's end.
Required to even show the Book button
booking_email — where booking requests go. If this is empty, the Book button doesn't render on the public page; the venue is effectively closed to new bookings.
Recommended
tech_specs — PA system, mic count, monitor setup, any in-house gear (drum kit, backline). A booker checking five venues will pick the one with the clearest tech sheet.
load_in_notes — Where the load-in door is, what time you can arrive, parking situation, freight elevator, etc. This is the field that most determines whether a tour is logistically possible.
capacity + room_type — Surfaces in search filters and on the booking sheet. A 350-cap club is shopping in a different bracket than a 120-cap DIY space; being clear about which you are helps bookers self-select.
Nice to have
Hospitality (green room, food policy), the booking workflow link (if you use a 3rd-party form like Airtable or a booking agency's system), and the typical financial terms you offer (door split, guarantee, etc.) — though obviously not in the publicly-viewable fields.
Book
The Book button on your public page.
A prominent action on /v/<slug>. Tapping it opens a sheet with the three artifacts.
The sheet contains:
- Email booking@yourvenue.com — opens a
mailto:link to your booking email with a pre-filled subject line. - Open booking form — if you provided a booking workflow URL, this opens it in a new tab.
- Download booking sheet — the PDF described above.
Note
Lifecycle
What happens after a booker hits Book.
out4 itself doesn't manage the booking conversation — that's between you and the promoter. We just route the introduction cleanly.
Once a promoter has confirmed a show at your venue (via whatever back-channel you negotiated), they create the event on out4 and pick your venue from the typeahead. The event publishes immediately to your venue page when they hit publish — there's no separate "venue owner approval" gate today, so the assumption is that the conversation has already happened off-platform before the promoter lists.
If a show appears on your venue page that you didn't actually agree to, contact us at support@out4.events and we'll unpublish it. A self-serve "remove this event from my venue" control is on the roadmap.
Need more help?
Email support@out4.events for anything that isn't urgent. We're a small team — most replies happen the same day.
Mid-event and need a human right now? DM @out4.events on Instagram — Chris is the on-call.